Learning and Using ICD-10-PCS

In this article Steven J. Steindel, PhD, FACMI,  offers an overview of the elements that make ICD-10-PCS so different from its ICD-9 predecessor. Once coders crest the PCS learning curve—including a new approach to code development and new concepts for coding anatomy and physiology—most will find the new code set adds clarity with little or no loss in efficiency, he writes. (For a review of ICD-10-CM, see Steindel’s article “Taking ICD-10-CM in Parts.”

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On October 1, 2013, healthcare providers must begin reporting HIPAA claims using the ICD-10 counterparts to the current ICD-9 code sets. In presenting these code sets two points come to the forefront: the code structure has changed and the number of codes has drastically increased. This article reviews those changes as a foundation for learning and using ICD-10-PCS.

(Coding examples that appear throughout this article are based on the 2009 code set.)

The Basics

ICD-10-PCS is intended to replace ICD-9 volume 3 for facility reporting of inpatient procedures. Current Procedural Terminology (CPT) is still used for all outpatient procedures. Healthcare Common Procedural Coding System (HCPCS) is still used as before. Common procedures that are not unique to the inpatient setting, such as laboratory tests and educational sessions, were omitted from PCS.

ICD-10-PCS is a totally new coding system designed to better accommodate the rapidly changing world of procedures. The code system was developed in the 1990s, but use of the continually updated codes will start almost 20 years later. Outside of a pilot study focused on ease of use, little practical knowledge exists concerning the ease or efficacy of coding procedures in the code set. While the Centers for Medicare and Medicaid Services maintains cross-codes to ICD-9 volume 3, as will be explained, these tables are not intended for direct coding.

ICD-10-PCS provides a multi-axial design to the codes and is similar in design to Logical Observation Identifiers Names and Codes (LOINC). The seven-character alphanumeric code starts with a fixed character designating the section. The other six characters vary according to the preceding character.

For example, for a code in section 0 (Medical and Surgical), the codes that follow are body system, root operation, body part, approach, device, and qualifier. The actual set of codes for each succeeding character is fixed by the preceding one.

Table 1 offers an example from the Medical and Surgical section showing how the codes are defined. (All tables in this article are contained in a single linked PDF.) For the example shown here, 127 operational codes are defined in the 2009 published code set.

Table 2 offers a similar table from the Imaging section showing the changes in axis definitions.

Anatomy is an important component of ICD-10-PCS codes and appears as both the second axis and fourth axis in both of these examples. A specific set of codes (table 3) appears in the second axis for the anatomical section. Universally specific codes are not used for body parts when they appear in other axial position; they vary with section. For example 0, 1, and 2 are used for right, left and bilateral breast(s) respectively in Imaging and Radiation Oncology, while the codes T, U and V are used in Medical and Surgical. ICD-10-PCS, like ICD-10-CM, stresses laterality. However, unlike -CM, ICD-10-PCS requires the use of laterality because “unspecified” is not an anatomical option.

The codes used within Medical and Surgical may vary depending on the code of axis 2. To illustrate, the codes T, U and V refer to spinal meninges, spinal canal and spinal cord and not the breast when used to describe procedures for the central nervous system.

ICD-10-PCS has its own way of describing anatomy. Table 4 shows the standard anatomical parts that correspond to the femoral artery grouping. The code set divides the upper and lower body at the diaphragm. In most cases that has little difference except when trying to identify anatomical parts of the great arteries and veins or the spinal cord as they cross the diaphragm.

Axis 3 of the two examples defines the procedure type. ICD-10-PCS defines 108 procedures types (operations) whose applicability vary by section. The definitions of each code are quite precise, and application can be somewhat problematic. For example, excision is defined as “cutting out or off, without replacement, a portion of a body part” while resection is “cutting out or off, without replacement, all of a body part.” If a surgical procedure involves the removal of part of one body part and all of another (e.g., thyoridecomy with removal of local lymph nodes), how is it coded? The basic answer is that multiple codes are applied.

An Overview of Use

Although the Centers for Medicare and Medicaid Services has developed crosswalks from ICD-9 volume 3 to ICD-10-PCS, they are not intended for direct use in coding. The varied assignments for each axis make code such matching difficult. For example, the volume 3 code 06.1 (Diagnostic procedures on thyroid and parathyroid glands) corresponds to 73 codes in ICD-10-PCS:

  • 06.11, Closed [percutaneous] [needle] biopsy of thyroid gland (10 codes)
  • 06.12, Open biopsy of thyroid gland (5 codes)
  • 06.13, Biopsy of parathyroid gland (36 codes)
  • 06.19, Other diagnostic procedures on thyroid and parathyroid glands (22 codes) and cover procedure types (operations) including Drainage, Excision, Inspection, and Revision.

All of the drainage operations involve different anatomical parts of the thyroid and correspond to 06.11. Parathyroid procedures have many codes because six anatomical locations are assigned. Fifty-one of the codes end in an X qualifier code, indicating that they are diagnostic; the remainder indicate “no qualifier.” Given this complexity, it is necessary to assign ICD-10-PCS codes directly.

ICD-10-PCS codes should be derived based on the operative reports and medical notes. For example, if the operative report indicates a fine-needle aspiration biopsy of the left lobe of the thyroid, a coder would consult a table similar to that of table 1 above for Medical and Surgical (0): Endocrine System (G). The coder would select Drainage (9), note the left lobe of the thyroid gland (G), show it was Percutaneous Endoscopic approach consistent with a fine-needle aspiration (4), without a drainage device (Z), and conducted for diagnostic purposes (X). The resulting codes thus would be 0G9G4ZX.

A similar thyroid tissue biopsy would differ only in that it is an excision and other approaches (Open or Percutaneous) are possible.

The pilot study referenced earlier showed that people learned the technique quickly and, depending on the variety of procedures encountered, showed little if any loss of efficiency after mastering the learning curve.

Coding Parts

Many procedures are composed of multiple parts, and ICD-10-PCS has specific, and sometimes complex, rules regarding how to code these. A bronchoscopy is a simple example. The basic code is 0BJ(1)8ZZ where (1) is for the deepest anatomical location explored during the procedure. It is assumed all locations above also were explored.

A bit more complex is a partial thyroidectomy. A coder new to ICD-10-PCS may assume this may be coded as excision of the thyroid, but ICD-10-PCS gives anatomical codes for each lobe and the whole. If the partial thyroidectomy involved removal of the entire right lobe, the procedure would be coded as a resection of the right lobe. If part of the left lobe was also removed, the best code selection would be a resection of the right and excision of the left lobe.

Coders representing a complex procedure such an organ transplant that involves preliminary steps, in this case removal of the existing organ, can assume that is part of the final code. If any complex procedure is not completed, such as exploratory surgery followed by intervention if warranted, code selection should reflect the maximum level actually done.

Coding the Whipple

Pancreaticoduodenectomy, commonly called a Whipple procedure, is a complex surgical procedure involving multiple abdominal organs. It has a unique ICD-9 code of 52.7. It has no corresponding ICD-10-PCS code. The procedure be best described by multiple ICD-10-PCS codes representing the specific organ parts that are excised, as no organ is totally removed (a resection). The approach is currently always open and involves no devices or qualifiers.

Just knowing this information can establish a basic ICD-10-PCS code: 0(1)B(2)0ZZ. The first option is needed because the pancreas, bile duct, and gall bladder are located in the F section of the Medical and Surgical codes, while the other gastrointestinal organs are found in G. The second option represents the specific organs excised. The pancreas is always one, so the code 0FBG0ZZ would most likely lead the list of procedures. Note that in this case the anatomical code is for the entire pancreas, and the excision operative code is the sole indication that only the head of the pancreas usually is involved.

Other organs generally affected are the distal portion of the stomach (0DB60ZZ) and the first and second parts of the duodenum (0DB90ZZ). It is also common to remove the common bile duct (0F790ZZ) and gallbladder (0F740ZZ). Hence, complex procedures involving multiple systems will require many ICD-10-PCS codes representing what was actually done to the patient.

Coding New Methods

ICD-10-PCS was developed in the 1990s and covers the then-new technique of laparoscopic surgery. Common procedures now in use involving interventional radiology or robotics are not readily accommodated. The coding index shows that the accepted code for the insertion of a cardiac stent is a Dilation operation involving a Percutaneous Endoscopic approach but gives no indication of radiographic involvement. It is not clear that extending this analogy is appropriate for other interventional radiology procedures such as a repair of a brain aneurysm involving the placement of coils or needle aspirations under radiographic control. Similarly, new robotic devices are handled crudely in the Other Procedure (8) section only. Both would benefit by the introduction of new approaches or qualifiers.

Conclusion

The preceding examples illustrate that selecting the correct PCS code requires a greater knowledge of anatomy and physiology than is required under ICD-9. The degree of new knowledge required will depend on the coder’s personal knowledge and the speciality areas he or she codes.

Regardless, ICD-10-PCS terms differ from standard terminology enough that coders must crest a learning curve before they can effectively convert common patient notes to PCS terms. For example, a repair of inguinal hernia is anatomically located in the Inguinal Region found in the Medical and Surgical Section Y (Anatomical Regions, Lower Extremities), which for some may not be intuitive.

Further, ICD-10-PCS has very precise definitions for operations that sometimes make the correct choice difficult. For example, coders first approaching the code set may not consider a fine-needle aspiration biopsy drainage.

With use, however, most coders likely will learn common axis terms as they move from section to section. They will then be able to look at codes and interpret the meaning position by position. Regardless, most coders will need to refer to reference material for coding, and many computerized coding aids will be available.

Most coders will find that ICD-10-PCS is different but not difficult. The actual efficiency of producing a code will be dependent on the complexity of the procedure and the clarity of the provider’s notes. That is one way that the new code set does not differ from the old one.

Acknowledgements

The author wishes to thank Claire Dixon-Lee, PhD, and Sue Bowman, RHIA, CCS, for their careful review of this article and thoughtful comments.

References

Centers for Medicare and Medicaid Services. “2010 ICD-10-PCS and GEMs.” (Multiple resources.)

Steindel, Steven J. “International Classification of Diseases, 10th edition, Clinical Modification and Procedure Coding System: Descriptive Overview of the Next Generation HIPAA Code Sets.” Journal of the American Medical Informatics Association 17, no. 3 (May-June 2010): 274-82.

14 Comments

  1. It gave me great pleasure while going through the article. Author deserves a pat on the back!!!!

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  2. This is a great article for understanding ICD-10 PCS and its coding approach. There will still be some persisting challenges in coding ICD-10 PCS codes natively after 2013. What we at Infosys see as the biggest challenge will be in determining what the documentation in the medical record equates to in the PCS definitions, as much of the terminology used in PCS code description is expected to be used by some physicians. We believe many will still continue narrating procedures in ICD-9 unless there is a true effort toward their clinical documentation improvement. Because of this challenge, ICD-10 coding helper/simulator tools are useful, which in a sandbox environment can guide a coder through a series of contextual and dynamic clinical questions to deduce a correct ICD10 PCS code. These types of tools, such as Infosys iTransform Coding, are also helpful in deciphering a crosswalk between an ICD-9 procedure code and ICD-10 PCS, especially for cases of complex procedures like Radical Pancreaticduodenectomy/Radical Laryngectomy/Radical Prostatectomy, where coders may not have any upfront lead in establishing a true clinically accurate relationship between the codes. This can be the case even based on the CMS GEM and if the provider notes don’t bear that extent of clinical clarity about the procedure. What are your thoughts?

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  3. May I know the exact meaning of SECTION (character 1) in PCS coding. Also, the definition of DEVICE (charac. 6) & QUALIFIER (character 7)
    Thanks…….ROY

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  4. Great article and spot on in terms of the exacting language for the root operations in ICD-10-PCS.

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  5. I am just finishing up a semester in college where I’ve had to learn how to use the ICD-9 codes. Now by the time I get my associates degree I’ll have also learn how to use the ICD-10-PCS codes; I only hope that it is easier to learn than the ICD-9 is.

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  6. I recently sat down to assign PCS codes for a modified Whipple procedure for which I had an op report. I asked a friend (who was also a surgeon) to look at the case and the PCS codes which I had assigned. He sent me this above article since a couple of my codes did not match some of those listed above.

    The article indicates 0GB60ZZ as the code for excision of distal portion of the stomach and 0GB90ZZ as the code for excision of 1st and 2nd parts of the duodenum.

    However, both of these codes are included in the Endocrine body system. 0GB60ZZ is open excision of carotid body, left and 0GB90ZZ is open excision of para-aortic body.

    Since both the stomach and duodendum are body parts in the Gastrointestinal body system, what am I missing here? Please advise and thanks.

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  7. Charlotte,
    Thank you for raising this issue. You are not missing anything at all–you found a typo: “G” should have read “D.”
    The codes have been corrected in the article, and the sentence now reads: “Other organs generally affected are the distal portion of the stomach (0DB60ZZ) and the first and second parts of the duodenum (0DB90ZZ).”

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  8. I too thought this was an excellent article, full of information that is extremely valuable. I too am soon to graduate from an AHIMA recognized program in Texas and we are now in the throws of learning ICD-10 CM. I can definitely see from your article how critical A&P will be for coders in the future. Suffice it to say, I am so happy that I had a terrific professor.

    At any rate, I thank you for this article. It will be a part of my notebook of resources. Keep this valuable information coming.

    Thanks,

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  9. Can you tell me the difference between:-
    ICD10 codes
    and
    ICD10 multiaxil codes
    Thanks
    Tracey

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  10. Great article. Helps one understand the concept of ICD-10 PCS.

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  11. I want to ask if there we be Procedure Code Modifiers (i.e. such as those being used for CPT/HCPCS) that is relevant to ICD 10-PCS.

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  12. In regards to the Whipple procedure, I am curious as to why there are no codes for the ‘reconstruction’. Are you considering this an ‘anstomosis’ and therefore not coding it? I could understand if we were simply putting back together an organ after we had cut out a portion (like in ICD-9-CM we don’t code for end to end anastomosis). However, these seems more than just a simple ‘joining’ but rather a reconstruction. Can you give me some guidance? It would be much appreciated.

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  13. Im needing help to find the global/universal cpt codes for radiation oncology.Are a crosswalk for 77280-77285-77290-77334-77333 and so on.Can someone direct me where to go. i have looked a serveral websites but nothing states exactly what i need to bill.

    thanks for the help!

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